The ideal person for this role will be highly experienced, professional, and ready to hit the ground running. This is a fast paced and last-minute environment. Coordination at the highest level of intricacies is vital for this job, using your initiative and a level head to problem solve and make things happen. Resilience is required.

• To effectively organise and maintain diaries and make appointments for the Senior Management Team
• To produce Sales, Senior Leadership & Board meeting reports and presentations, using Excel and PowerPoint when requested. Provide professional support to the Board, attend Board meetings, write minutes, prepare agendas, issue minutes, draft reports
• Extensive international & National and Global Travel Management, including hotels, flights and transfers to complex itineraries
• To effectively manage sales & leadership events co-ordination and logistics.
• Screening telephone calls, enquiries and requests, on behalf of the Board and handling them when appropriate.
• Dealing with incoming email and processing expenses
• Dealing with correspondence and writing letters to internal and external clients
• Liaising with clients, suppliers and other employees;
• Organising and storing paperwork, documents and computer-based information;
• Act as gatekeeper, the Executive Assistant must gain extensive knowledge of the organisation & its operations as well as the business strategy: who the key personnel are (inside and outside the business); to ensure that they can effectively carry out this role.
• Ad hoc duties/projects as of when required
• Confidential duties as and when required

• Minimum of 5 years’ experience supporting Senior level roles in international businesses
• Business degree would be desirable – to demonstrate understanding of commercial world
• Foreign languages are not essential but would be an advantage
• Excellent time management
• Highly developed organisational skills with a particular emphasis on accuracy and attention to detail.
• Excellent communication and influencing skills both oral and in writing, to deal with difficult queries and to explain issues with a high level of tact, patience, and diplomacy.
• Sound common sense, judgment and sensitivity when dealing with difficult and contentious issues.
• The ability to operate effectively under pressure and to remain calm in a crisis.
• Computer literacy and good keyboard skills (Microsoft applications) with advanced skills in Word, PowerPoint and excel.
• Ability to multitask, manage priorities and apply judgement to ensure high standards are maintained and deadlines met
• The role holder will be expected to be a team player, an excellent communicator, able to work with minimum supervision and to manage their workload to tight deadlines.
• The role holder needs to be able to handle highly sensitive issues and ensure confidentiality is maintained. They must handle confidential information discreetly.